A morning with Kellan

From the dawn walk-in to the 2:00 PM cutoff.

Most inventory systems are designed for hotel purchasing departments and multi-unit chains. Here is what a shift looks like when software is built around how independent cafés and food trucks actually operate.

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$19/month · Team access included · 30-day money-back guarantee

StartStep 01

Start with what would hurt if you ran out.

Setup without the catalog slog.

Rather than spending weeks cataloging hundreds of items, Kellan begins with your 10 to 20 essential supplies: cups, lids, oat milk, whole milk, coffee beans, bread, and butter. Paste rows from Google Sheets or Excel, upload a CSV, or use the included concierge setup where Kellan prepares normalized rows for your approval.

Oat milkKeep 12 cartons · Low at 4

Low at 4

12 oz paper cupsKeep 1,000 cups · Low at 200

Low at 200

Espresso beansKeep 8 bags · Low at 3

Low at 3

CountStep 02

Count in walk order, not alphabetical order.

A focused shelf walk on your phone.

Staff opens Kellan on any phone. Bottom navigation disappears into focus mode so wet hands cannot accidentally tap away. You can organize items by storage area and arrange them in the order your crew walks. The counter reports what is physically present—no PAR math or supplier lists on the count screen. A loaded count continues when the connection drops in a walk-in cooler.

1. Walk-in coolerWhole milk · Oat milk · Half and half

Counted

2. Dry storage12 oz cups · Lids · Sugar bags

In progress

3. Espresso barHouse blend beans · Decaf beans

Next up

ReviewStep 03

Check backup storage only when the station is low.

Backstock guidance before buying.

Food trucks and espresso bars often keep backup stock elsewhere. Kellan does not maintain a second inventory ledger for it: staff counts the active station, and Kellan asks about backup only when an item is low. The owner then reviews whether to move stock, prepare an order draft, or verify what is available.

Oat milk: 2 cartons on barBar is low · Backup reported elsewhere

Review move

Whole milk: 1 gallon on barBar is low · No backup reported

Review order draft

OrderStep 04

Formatted to text your purveyors before 2:00 PM.

The supplier handoff.

Completed checks produce clean low-stock next steps grouped by supplier, each with its default order cutoff time. No distributor EDI or robotic purchase orders. Tap to copy or share clean quantities directly into an SMS, WhatsApp, or email to your local bakery or roaster. The owner confirms when the order was sent, advancing status so the evening shift sees it on the way.

Hudson Valley Dairy8 whole milk gallons · Cutoff 2:00 PM

Draft ready

Mountain Paper Co.1 case 12 oz cups · Cutoff 3:30 PM

Draft ready

ClosingStep 05

An attributable close, without dashboard noise.

Quiet history and evidence-based levels.

Shift handoffs live in the shared record: see who counted, who ordered, and what arrived. When all tasks are resolved, Kellan greets you with: “Good morning. You’re in good shape.” Over time, Kellan notices patterns across your completed checks. If you ran out of oat milk on two of your last six counts, it surfaces the exact count dates as proof and suggests adjusting your keep level.

Oat milk keep level suggestionRan out on 2 of last 6 counts · Change 12 to 14

Review proof

Today’s stock statusAll orders confirmed · Nothing needs attention

All set

Ready for tomorrow

Stop carrying every supply reminder between shifts.

$19 USD per month for one business account. Team access, concierge spreadsheet setup, updates, exports, and support are included. Your first payment is covered by a 30-day money-back guarantee.

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